How to use ClinicPro

Registering a New Patient

1. 1 Go to Patients from the sidebar.
2. 2 Click the "+ New Patient" button (top right).
3. 3 Fill in: Full Name, Date of Birth, Gender, Mobile, Email, Blood Group, Department, Address.
4. 4 Add Emergency Contact name and phone.
5. 5 Set Status to Active.
6. 6 Click Save Patient. A unique Patient ID is generated automatically.

Finding & Editing a Patient

1. 1 Open the Patients page.
2. 2 Use the search bar — type name, mobile, email, or Patient ID.
3. 3 Filter by Department or Status using the dropdowns.
4. 4 Click the Edit (pencil) icon on any row.
5. 5 Update the required fields and click Update Patient.

Adding a Prescription

1. 1 In the Consultation page, scroll to the Prescription section.
2. 2 Type at least 2 characters in the medicine search box.
3. 3 Select the medicine from the dropdown.
4. 4 Enter Dosage (e.g., 500mg), Frequency (e.g., Twice daily), Duration (e.g., 5 days).
5. 5 Click "Add". Repeat for multiple medicines.
6. 6 All added medicines appear in the prescription list below.

Requesting Lab Tests

1. 1 Toggle the "Request Lab Tests" switch.
2. 2 Type to search for a test (e.g., CBC, LFT, Blood Glucose).
3. 3 Select the test from the results.
4. 4 Enter the Clinical Reason for the test.
5. 5 Click "Add". Repeat for multiple tests.
6. 6 A Lab Request is automatically created and sent to the Lab Technician.

Opening the Lab Queue

1. 1 Navigate to Lab → Lab Orders from the sidebar.
2. 2 Pending orders appear at the top.
3. 3 Use Search to find by patient name, ID, or mobile.
4. 4 Filter by Status (Pending, Completed, Cancelled) or by Doctor.
5. 5 Each order card shows the patient name, requesting doctor, order date, and list of tests.

Adding a New Medicine

1. 1 Go to Pharmacy → Medicines.
2. 2 Click "+ Add Medicine".
3. 3 Enter: Name, Generic Name, Category (tablet/syrup/injection…), Manufacturer.
4. 4 Set the Reorder Level — system alerts when stock falls below this.
5. 5 Specify Unit (strip, bottle, vial), Storage condition, and default GST %.
6. 6 Toggle Prescription Required if applicable.
7. 7 Click Save Medicine.

Adding a Batch to a Medicine

1. 1 Open the medicine from the Medicines list.
2. 2 Click "+ Add Batch".
3. 3 Enter: Batch Number, Manufacturing Date, Expiry Date.
4. 4 Set Purchase Price, MRP, Selling Price.
5. 5 Enter the Quantity received.
6. 6 Select the Supplier and Purchase Date.
7. 7 Add Rack Number (storage location) if applicable.
8. 8 Click Save Batch. Stock is updated automatically.

Creating a Purchase Order

1. 1 Go to Pharmacy → Purchases → New PO.
2. 2 Select the Supplier from the dropdown.
3. 3 Search for a medicine and add it to the order.
4. 4 Specify Quantity and Purchase Price per unit.
5. 5 Add more medicines as needed.
6. 6 Set Expected Delivery Date and any instructions.
7. 7 Click "Submit Order". PO status = Pending.

Receiving Goods (GRN)

1. 1 Open the PO from the Purchases list.
2. 2 Click "Receive Goods".
3. 3 Verify each line item's quantity received.
4. 4 Add Batch details (batch number, expiry, rack).
5. 5 Note any discrepancies if quantity differs.
6. 6 Click "Confirm Receipt". Stock is updated automatically. PO status = Received.

Adding a New Staff Member

1. 1 Go to Clinic Admin → Staff.
2. 2 Click "+ Add Staff".
3. 3 Enter: Name, Email (unique), Mobile, Password.
4. 4 Select the Role: Doctor, Receptionist, Lab Technician, Pharmacist, or Pharmacy Manager.
5. 5 For Doctors, set the Consultation Fee (default ₹500).
6. 6 Set Status to Active.
7. 7 Click Save Staff. The staff member can now log in.

Editing or Deactivating Staff

1. 1 Open the Staff list and search by name, email, or mobile.
2. 2 Click the Edit icon on any staff card.
3. 3 Update name, role, consultation fee, or mobile.
4. 4 To change the password, enter a new password in the password fields.
5. 5 To deactivate, toggle Status to Inactive.
6. 6 Click Update Staff.